Custom Quoting Module
E-QUOTES
Formalize your quoting process from informal emails to a structured, electronic workflow. Request quotes from multiple suppliers, compare responses side by side, and award business — all within Provision Connect.
Stop Quoting by Email. Start E-Quoting.
Informal quoting leads to missed responses, lost documentation, and inconsistent award decisions. E-Quotes fixes all of that.
Send RFQs Simultaneously
Broadcast a single quote request to multiple suppliers at the same time — with a deadline, required fields, and all specifications attached. No copying emails, no chasing responses.
Side-by-Side Comparison
When responses come in, compare all supplier quotes in a structured table — by price, lead time, quantity breaks, and any custom fields your team needs to evaluate.
One-Click Award & PO Conversion
Award to the winning supplier and convert the accepted quote to a purchase order in one click — saving the manual work of transferring quote data to a PO form.
Complete Quote History
Every quote event — who responded, what they quoted, who won, and why — is stored permanently for audit, compliance, and supplier negotiation leverage.
The E-Quote Workflow
Create Quote Request
Build an RFQ with item descriptions, quantities, required specs, and a response deadline. Attach any supporting documents or drawings.
Invite Suppliers
Select suppliers from your approved list and send the RFQ simultaneously. Suppliers receive a notification and link to submit their response online.
Suppliers Submit Quotes
Suppliers complete a structured quote form — entering pricing, lead time, and terms — ensuring responses are in a consistent, comparable format.
Compare & Award
Review all responses in a comparison view, select the winning quote, and convert to a PO with a single click. Non-awarded suppliers are notified automatically.
Key Features
Quote Templates
Build reusable RFQ templates for common purchase categories — saving time and ensuring consistency across requests.
Response Deadline Management
Set quote deadlines with automated reminder emails to suppliers — maximizing response rates without manual follow-up.
Sealed Bidding Option
Enable sealed bidding mode so suppliers cannot see competitor quotes before submitting their own — ensuring fair competition.
Weighted Scoring
Score quotes on multiple criteria — not just price — with configurable weighting for quality, delivery, or vendor diversity.
Supplier Q&A
Built-in messaging allows suppliers to ask questions about the RFQ and receive answers that are visible to all bidders — maintaining fairness.
Quote-to-PO Conversion
Awarded quotes convert directly to purchase orders with all line item data pre-populated — no re-entry required.
Modernize Your Quoting Process
See how E-Quotes brings structure, speed, and accountability to your supplier quoting workflow.
Schedule Your Free Demo